Content Producers | Producers | Stage Managers | Show Callers
Event Planning
"Failure to plan is planning to fail"
This motto is the essence of live events. There is no tomorrow in live events and the show must go on. That is why planning is so essential. The more attention applied to planning your event means the more refinement and ultimately the success of your event on site. At Final Five Global we pride ourselves on the incredible detail we put into the planning of your event.
Technical Run of Show
The Technical Run of Show (TRO) serves as the guiding score for seamless event execution, a universal reference point for all involved. Its comprehensive nature is paramount, encompassing every detail of the show, from stage arrangements to the timing of confetti cannons. At Final Five Global, our TRO is the product of years of refinement and countless successful events. Continuously updated in real-time, our TRO is accessible from any device, anywhere in the world. Whether you're preparing refreshments for a networking event or sitting front-row with the host speaker, our TRO ensures you're always in sync with the event's flow. With our team's profound technical expertise, the information presented is easily digestible for all technicians overseeing your event, guaranteeing smooth execution every time.
Microphone Numbers
Realtime Timing Calculations
Video Presets
Slide Numbers Per Speaker
Speaker Countdown Timers
Sequencial Asset Numbers
Speakers and Microphone Plot
At Final Five Global, we prioritise attention to detail. For every event, we curate a comprehensive speaker and microphone layout. We understand the importance of first impressions, which is why we ensure that every speaker is welcomed into the room by name, creating a welcoming atmosphere from the start. By planning the necessary microphone count in advance, we eliminate any unexpected surprises on-site and ensure that all speakers have ample time to prepare. During the live show, we continuously update our documents in real-time, providing transparency on who is yet to appear on stage and their scheduled time slots.
Session Names
Timings
RF Channels
Microphone Types
Realtime Microphone Status
Speaker Photographs
Rehearsal Schedule
The success of an event often hinges on the effectiveness of rehearsal days. Condensing multiple session days into a single rehearsal day demands meticulous planning and adaptability. At Final Five Global, we've honed our rehearsal schedule through years of experience, understanding the critical balance required for smooth execution. Our approach prioritises meeting the needs of every team member involved. This includes allocating time for client clickthroughs, incorporating buffer periods for sessions needing extra attention, scheduling crew breaks, and allowing time for the integration of new content onto show machines.
Crew Breaks
Buffer Times
Rehearsal Slots
Content Dump Times
Click Throughs
Client Sign Off